Visitor Policy

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Visitor Policy

*OVERNIGHT VISITORS ARE NOT ALLOWED THE FIRST WEEK OF A RESIDENT'S ARRIVAL*

This policy exists to allow residents to have visitors in a manner that does not infringe upon the comfort or rights of other residents and maintains an appropriate level of safety and security in the building. Being and/or having a visitor is a privilege and not a right. Visitors are expected to abide by all college, building and EHS policies and procedures. The host is responsible for the actions of their visitors at all times.

Any visitor who violates any EHS/school or building policy while in EHS housing is subject to penalties including EHS and/or school disciplinary procedures and/or legal penalties and will be asked to leave the residence. EHS and/or schools that work with EHS have the right to ban any visitor.

It is expected that residents having visitors know and abide by Visitor policy, plan, be courteous to one another, communicate with their roommates, and make compromises when necessary. EHS reserves the right to change policies due to resident/visitor behavior.

The following conditions must be met:

  • Residents may only have one (1) visitor at a time.

  • Registration hours are from 8:00AM to 11:59PM.

  • The Visitor Registration Form will be closed from 12:00am midnight until 8:00AM, so you will NOT be able to register a visitor after midnight.

  • Any visitor arriving between 12:00AM midnight and 8:00AM, must submit a Visitor Registration Form prior to 11:59PM, the day before.

  • No registration, no entry. No exceptions will be made.

  • Visitors must be at least 18 years of age.

  • Our expectation is that you have communicated with your roommate(s) about having a visitor for each visit.

  • Resident must remain with their visitor at all times.

  • If the host resident departs the building the visitor must also depart and is not permitted back into the residence until the host resident is able to personally escort them.

  • No person who is required by law to register as a sex offender may be a visitor in any EHS residence.

  • EHS reserves the right to ban any visitor who engages in volatile behavior.

  • All residents are legally and financially responsible for the conduct of their visitors.

Visitor Procedure:

  • Resident scans Visitor Registration QR code, available throughout the residence and meets visitor in the lobby.

  • Resident and Visitor complete the registration form before 11:59PM.

  • Visitor must upload valid government-issued photo ID and emergency contact information.

  • Resident and Visitor wait until they receive confirmation email.

  • Upon receipt of confirmation email, Resident and Visitor show security confirmation email and hands over a valid government-issued ID.

  • Resident and Visitor proceed to enter the residence.

  • Any visitor who stays in the residence after 11:59M will be automatically considered and counted as an overnight visitor regardless of duration of visit.

  • Residents are only allowed seven (7) overnight visits per calendar month.

  • Visitors are allowed a maximum of seven (7) overnight stays per calendar month, regardless of the host.

  • Overnight Visitor Fees:The fee for a visitor is $5 per night for the first three (3) nights and $20 per night for each consecutive night after that, up to seven (7) nights a month. Please see the chart below. Any visitor staying longer than (3) nights in a row MUST be approved by a roommate.

  • Please note a resident may complete the form in advance if they are able to upload all required documentation.

Additional Policy Information:

  • EHS does not provide an ID/Keys for any visitor.

  • EHS does not provide beds, bedding, or linens for any visitor.

  • You are not permitted to hand your ID/Keys to your visitor for access. If found in violation, you will be required to meet with the Directors and your visitor privileges may be revoked.

  • Visitors must abide by all Building Policies.

  • Visitors have no occupancy rights and can be asked to leave the premises at any time.

  • The resident is responsible for any and all actions of their visitor. All residents are legally and financially responsible for the conduct of their visitors. The host may be held accountable for any misconduct of their visitor.

  • Visitors who violate any policies may be asked to leave the residence immediately and will be prohibited from future visits to the residence.

  • It is the responsibility of the host to meet the visitor in the Lobby.

  • EHS and/or schools that partner with EHS reserve the right to ban any visitor.